Virtual Board Meetings permit boards to conduct essential business even in periods of uncertainty. They are not without problems, but having a proper protocol for calls can help speed up the process.
Pre-meeting materials, such as an agenda that is well-written will allow participants to look over the information and formulate questions and suggestions before the meeting. This ensures that all topics are covered within the time allotted. By implementing collaborative tools such as virtual whiteboards or document sharing remote attendees can be more engaged during the meeting.
Another way to ensure that remote attendees are more involved is to have them engage in regular discussions by using the “raise hand” feature or sending a message in the chat. This will also prevent them from waiting until the end of the meeting to express their opinions, which could cause confusion and hinder the overall effectiveness of the gathering.
Finally, by ensuring that the online meeting platform is compatible with the devices used by your board members You can ensure that everyone is able to enjoy an effortless experience. This will reduce the chance of technical issues like video or audio clipping, and ensure that the discussion stays on the agenda. By restricting screen sharing to the essential items, you’ll reduce distractions, and participants can focus on the discussion. If you follow these guidelines you can efficiently conduct virtual board meetings that offer strong governance and collaboration despite the many obstacles that might arise along the way.
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